Features and Commands in PowerPoint 2010 Menus and Toolbars

File

New
Open
Close
Save
Save As Other Format
Save &As... PowerPoint 97-2003 Presentation
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Prepare
Properties
Inspect Document
Check Accessibility
Check Compatibility
Publish
Create a Video
Send
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Exchange Folder...
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Web Page Preview	View your web pages inside your default browser.
Restrict Permission
Check Out
Discard Check Out
Check In
View Version History
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Page Setup...	Show the Page Setup dialog box.
Print Preview
Print
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View Document Properties...
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Open Recent File...
Exit

Edit

Undo
Redo
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Cut	Cut the selection and put it on the Clipboard.
Copy	Click here to copy the selection and put it on the clipboard as a picture.
Office Clipboard...	Show the Office Clipboard Task Pane.
Paste	Click here for more options such as pasting only the values or formatting.
Paste Special...
Paste as Hyperlink
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Clear
Select	Select text or objects in the document. -- -- Use Select Object to allow you to select objects that have been positioned behind the text.
Duplicate
Delete	Remove this slide from the presentation.
Preserve	Preserve the selected master so that it remains with the presentation even if it is not used.
Rename	Rename the custom layout. -- -- The name is shown in the layout gallery when adding slides to the presentation.
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Find...	Find text in the document.
Replace...	Click here to replace text or fonts in the document.
Go To...
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Edit Links to Files
Object...	Show the Options dialog box.

View

&View
Normal	View the presentation in Normal view.
Slide Sorter	View the presentation in Slide Sorter view to easily rearrange slides.
Slide Show	Start the slide show.
Notes Page	View the Notes Page to edit the speaker notes as they'll look when you print them out.
Reading View	View the presentation as a slide show that fits within the window.
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&Master
Slide Master	Open Slide Master view to change the design and layout of the master slides.
Handout Master	Open Handout Master view to change the design and layout of printed handouts.
Notes Master	Open Notes Master view
Color/Grayscale
Color	View this presentation in full color.
Grayscale	View this presentation in grayscale, and customize how the colors are translated into grayscale.
Black and White	View this presentation in black and white, and customize how the colors are translated into black and white.
High Contrast	View this presentation in High Contrast mode for easier reading.
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Ruler	View the rulers, used to measure and line up objects in the document.
View Gridlines	Turn on gridlines to which you can align objects in the document.
Grid Settings...	Show the Grid and Guides dialog box.
Guides	Show adjustable drawing guides to which you can align objects on the slide.
View Direction	Change the direction of the view between left-to-right and right-to-left.
Office Clipboard...	Show the Office Clipboard Task Pane.
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Header & Footer...	Edit the Header or Footer of the document. -- -- The information in the Header or Footer will appear at the top or bottom of each printed page.
Show Markup	Show comments and other annotations.
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Zoom...	Show the Zoom dialog box to specify the zoom level of the document. -- -- In most cases, you can also use the zoom controls in the status bar at the bottom of the window to quickly zoom the document.
Fit to Window	Zoom the presentation so that the slide fills the window.

Insert

New Slide	Add a slide to the presentation.
Duplicate Selected Slides
Section	Organize your slides into sections.
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Number...	Insert the slide number. -- -- The slide number reflects the position of the slide within the presentation.
Date & Time...	Insert the current date or time into the current document.
Equation	Insert common mathematical equations or build up your own equations using a library of math symbols.
Symbol...	Insert characters that are not on your keyboard, such as copyright symbols, trademark symbols, paragraph marks, and Unicode characters.
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Comments	Add a comment about the selection.
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New Comment	Add a comment about the selection.
Edit Comment	Edit the selected comment.
Delete	Click here to delete the selected comment, or to delete markup from the presentation.
Previous	Navigate to the previous comment in the document.
Next	Navigate to the next comment in the document.
Show Markup	Show comments and other annotations.
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Illustrations
Clip Art...	Insert Clip Art into the document, including drawings, movies, sounds, or stock photography to illustrate a specific concept.
Picture...	Insert a picture from a file.
Start Inking	Create and edit pen and highlighter strokes.
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Shapes	Insert ready-made shapes, such as rectangles and circles, arrows, lines, flowchart symbols, and callouts.
WordArt	Insert decorative text in your document.
SmartArt...	Insert a SmartArt graphic to visually communicate information. -- -- SmartArt graphics range from graphical lists and process diagrams to more complex graphics, such as Venn diagrams and organization charts.
Screenshot	Insert a picture of any program that is not minimized to the taskbar. -- -- Click Screen Clipping to insert a picture of any part of the screen.
Photo Album...	Create or edit a presentation based on a set of pictures. -- -- Each picture will be placed on its own slide.
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Text Box	Insert a text box into the document.
Video	Click here to insert a video clip from a file or Web site.
Audio	Click here to insert an audio clip from a file or a CD or to record with a microphone.
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Chart...	Insert a chart to illustrate and compare data. -- -- Bar, Pie, Line, Area, and Surface are some of the available types.
Table	Insert or draw a table into the document.
Object...	Insert an embedded object.
Hyperlink...	Create a link to a Web page, a picture, an e-mail address, or a program.
Header & Footer...	Edit the Header or Footer of the document. -- -- The information in the Header or Footer will appear at the top or bottom of each printed page.
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Barcode	Add a barcode to a document for quick and easy identification.
Label	Add a label to a document for quick and easy identification.

Format

Font...	Show the Font dialog box.
Bullets and Numbering...
&Alignment
Align Left	Align text to the left.
Center	Center text.
Align Right	Align text to the right.
Justify	Align text to both the left and right margins, adding extra space between words as necessary. -- -- This creates a clean look along the left and right side of the page.
Distribute	Align paragraph to both the left and right margins by adding extra space between each two characters for languages with tone mark and vowel mark. -- -- This creates a document with clean look.
Justify	Align text to both the left and right margins, adding extra space between words as necessary. -- -- This creates a clean look along the left and right side of the page.
Distributed	Align paragraph to both the left and right margins by adding extra space between characters as necessary. -- -- This creates a document with clean look.
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Left-to-Right	Set the direction of text to be displayed from left to right.
Right-to-Left	Set the direction of text to be displayed from right to left.
Align Text	Change how text is aligned within the text box.
Text Direction	Change the orientation of text to vertical, stacked, or rotate it to the desired direction.
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Paragraph...	Show the Paragraph dialog box.
Columns	Split text into two or more columns.
Line Spacing	Specify the line spacing to use.
Change Case	Change all the selected text to UPPERCASE, lowercase, or other common capitalizations.
Replace Fonts...
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Themes
Themes	Change the overall design for your slides. -- -- Right-click any theme for more ways to apply it.
Colors	Change the colors for the current theme.
Fonts	Change the fonts for the current theme.
Effects	Change the effects for the current theme.
Layout	Change the layout of the selected slide.
Background Styles	Choose the background style for this theme. -- -- Right-click any style for more ways to apply it.
Hide Background Graphics	Don't show the background graphic included in the theme you have selected.
Reset	Reset the position, size, and formatting of the slide placeholders to their default settings.
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Convert to SmartArt	Convert text to a SmartArt graphic to visually communicate information. -- -- SmartArt graphics range from graphical lists and process diagrams to more complex graphics, such as Venn diagrams and organization charts.
Arrange	Arrange objects on the slide by changing their order, position, and rotation. -- -- You can also group multiple objects together so that they will be treated like a single object.
Quick Styles	Choose a visual style for the shape or line.
Shape Fill	Fill the selected shape with a solid color, gradient, picture, or texture.
Picture Border	Specify the color, width, and line style for the outline of the selected shape.
Shape Effects	Apply a visual effect to the selected shape, such as shadow, glow, reflection, or 3-D rotation.
Format Shape	Show the Format Shape dialog box.

Tools

Spelling...	Check the spelling of text.
Research...	Open the Research Task Pane to search through reference materials, such as dictionaries, encyclopedias, and translation services.
Thesaurus...	Suggests other words with a similar meaning to the word you have selected.
Hangul Hanja Conversion	Convert between Hangul and Hanja characters.
Translate	Translate words or paragraphs into a different language by using bilingual dictionaries or machine translation.
Language	Select language options.
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Create Document Workspace
Compare
Compare	Compare and combine another presentation with your current presentation.
Accept	Click here to access other options such as accepting all changes in the document.
Reject	Click the arrow to access other options such as rejecting all changes in the document.
Previous	Navigate to the previous revision in the document so that you can accept or reject it.
Next	Navigate to the next revision in the document so that you can accept or reject it.
Reviewing Pane	Show the reviewing pane when reviewing changes. -- -- View changes for each slide or for the presentation.
End Review	End the presentation review, applying the current accept and reject decisions.
Protect Presentation
Mark as Final
Encrypt Document
Restrict Permission
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Add a Digital Signature
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Macros
Macros	View the list of macros, from which you can run, create, or delete a macro.
Macro Security	Customize the macro security settings.
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Visual Basic	Open the Visual Basic editor.
Add-Ins...	Manage the add-ins available for use with this file.
COM Add-Ins...	Manage the available COM add-ins.
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Controls
Label	Insert a label control.
Text Box	Insert a text box control.
Spin Button	Insert a spin button control.
Command Button	Insert a command button control.
Image	Insert an image control.
Scroll Bar	Insert a scroll bar control.
Check Box	Insert a check box control.
Option Button	Insert an option button control.
Combo Box	Insert a combo box control.
List Box	Insert a list box control.
Toggle Button	Insert a toggle button control.
More Controls...	Insert a control from the set of controls available on this computer.
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Properties	View or modify properties for the selected control.
View Code	Edit the Visual Basic code for a control.
Document Panel	Specify the type of Document Information Panel template to show in Microsoft Office-compatible programs.
AutoCorrect Options...
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Options

Transitions

Preview	Preview the transition for this slide.
Transition Scheme	Choose a special effect that will be applied during the transition between the previous slide and the current slide.
Effect Options	Change to a variation of the selected transition. -- -- Variations let you change properties of a transition effect, such as its direction or color.
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Sound:	Select a sound to play during the transition between the previous slide and the current slide.
Apply To All	Set the transition between all slides in the presentation to be like the transition you have set up for the current slide.
On Mouse Click	Wait until a mouse click to move to the next slide.
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Speed:	Choose how fast to animate the transition between the previous slide and the current slide.
Loop Until Next Sound

Animation

Preview	Preview the animations on this slide.
Animation Styles	Choose an animation to apply to objects in the slide.
Effect Options	Apply an animation effect to the selected object.
More Options...	Show the Effect Options dialog box.
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Add Animation	Choose an animation effect to add to the selected objects. -- -- The new animation is applied after any existing animations on this slide.
Animation Pane	Show the Animation Pane to create custom animations.
Trigger	Set a special start condition for an animation. -- -- You can set the animation to start after you click a shape or when media playback reaches a bookmark.
Animation Painter	Copy the animation from one object and apply it to another. -- -- Double-click this button to apply the same animation to multiple objects in the presentation.
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Move Earlier	Move the current animation to play earlier.
Move Later	Move the current animation to play later.

Slide Show

From Beginning	Start the slide show from the first slide.
From Current Slide	Start the slide show from the current slide.
Broadcast Slide Show	Broadcast the slide show to remote viewers who can watch in a Web browser.
Custom Slide Show
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Set Up Slide Show...	Set up advanced options for the slide show, such as kiosk mode.
Hide Slide	Hide the current slide from the presentation. -- -- It will not be shown during the full-screen slide show.
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Rehearse Timings	Start a full-screen slide show in which you can rehearse your presentation. -- -- The amount of time you spend on each slide is recorded and you can save those timings to run the show automatically in the future.
Record Slide Show	Click here to choose where to start recording, or to clear recorded timings and narrations.
Play Narrations	Play back audio narrations and laser pointer gestures during slide show. -- -- You can record narration and gestures using Record Slide Show.
Use Timings	Play back slide and animation timings during slide show. -- -- You can record slide and animation timings using Rehearse Timings or Record Slide Show.
Show Media Controls	Show play controls when you move the pointer over audio and video clips during the slide show.
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Action	Add an action to the selected object to specify what should happen when you click on it or hover over it with your mouse.
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Resolution:	Choose the screen resolution to use for the full-screen slide show. -- -- Smaller resolutions generally display faster, while larger resolutions can show more visual detail. -- -- Many projectors support a maximum resolution of 1024x768.
Show On:	Choose a monitor on which to display the full-screen slide show. -- -- If you only have one monitor or are using a laptop without an external monitor attached, this command is disabled.
Use Presenter View	Show the full-screen slide show using Presenter View. -- -- This view allows you to project the full-screen slide show to one monitor while viewing a special "speaker view" on another monitor that includes timings and speaker notes. -- -- This feature requires multiple monitors or a laptop with dual-display capabilities.

Window

New Window	Open a new window containing a view of the current document.
Arrange All	Tile all open program windows side-by-side on the screen.
Cascade	Cascade the open document windows on the screen so that they overlap.
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Next Pane
Move Split	Move the splitters which separate the different sections of the window. -- -- After clicking this button, use the arrow keys to move the splitters and then press Enter to return to the document.
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Switch Windows	Switch to a different currently open window.
More Windows...

Help

Help	Get help using Microsoft Office.
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Features and Commands in PowerPoint 2010 Menus and Toolbars

Features and Commands in the Main Menu

File

Edit

View

Insert

Format

Tools

Transitions

Animation

Slide Show

Window

Help

Features and Commands in the Standard Toolbar and Formatting Toolbar

Standard Toolbar

Formatting Toolbar

What is Classic Menu for Office

Classic Menu for Office

Classic Menu for Office 2007

Awards

Products

Product Lines

Support